What is Capture Process Sign?

A guide to AFTIA's Amplify Solution

Introduction

Adobe Sign is a cloud-based electronic signature service that allows users to easily send, sign and store documents, contracts and other agreements in a secure, online location. Access Adobe Sign from your desktop or on the go to track exactly where documents are in the approval process and receive notifications when documents have moved on to the next round of approval. With Adobe Sign, the entire approval process can be managed electronically, saving lots of time and paper.

• Mobile access | access documents from desktop or mobile devices
• Signature trail | receive an audit trail of signatures to track who is interacting with your document
• Custom data fields | capture signatures, initials, email, date signed and more with both standard and custom data fields
• Multiple file formats | upload numerous document types, including PDFs and spreadsheets
• Internal and external contacts | send documents to any email address inside or outside of FSU

Capture

Adobe Experience Manager Forms (AEM Forms) acts as an enterprise form and document layer that connects with your back-end systems to push and pull data and present users with the proper form or document adapted to their device. AEM Forms integrates with Adobe Sign to provide end-to-end paperless processing. 

Adobe Sign uses multi factor authentication. The Adobe Sign architecture is designed to scale and handle large volumes of transactions without performance degradation. To provide high-level availability and scalability, all Adobe Sign transactional data is stored in multiple distributed redundant database clusters with automatic failover and recovery.

Process

Adobe Experience Manager Forms (AEM Forms) has powerful workflow tools that will streamline your customer-facing and internal processes with a single interface for building, deploying, and managing your forms and workflows. AFTIA has integrated Adobe Sign into AEM to allow signing ceremonies to be placed anywhere within a workflow. 

Adobe Sign is a highly customizable application with a wide range of features that may or may not apply to how you do business. With Adobe Sign, anyone in your organization can tailor and automate document workflows to get electronic signatures, collect form data, confirm delivery of an important document to streamline workflow management, and move business ahead in as few steps as possible.

The visual Workflow Designer in Adobe Sign makes it easy to create reusable workflow templates that help users avoid common mistakes and ensure consistent, error-free results.

Sign

A signature captures a person's handwritten signature on an LCD touchpad using a pen-type stylus. Once captured, electronic signatures can be imported into and used with most ID software and security programs. Electronically signing documents removes the dependency on being physically present to execute a contract. Easily you can speed up remote workflows by e-signing from almost anywhere, on most devices, with Adobe Sign. Sending documents and collecting signatures and approvals is what Adobe Sign is all about! Every customer has different requirements regarding who needs to interact with the document and in what order, so there are a number of workflows features available

What types of documents can you electronically sign?

• Contracts
• Applications
• Offer letters
• Sales contracts
• Real estate contracts
• Permission slips
• Rental/lease agreements
• Liability waivers
• Financial documents

Conclusion

Imagine increasing the productivity of your sales teams by empowering them to meet with customers, draw up a contract and get signatures on a tablet right in the same meeting. Customers will love managing digital transactions and getting documents electronically signed quickly with Adobe Sign. Without a manual process, everyone will save time and nobody will miss filing the paperwork.